Career Pathways Employer Guidelines

For additional information, reference the UC Irvine Division of Career Pathways Employer Guidelines


UC Irvine Career Fairs are available for attendance by all currently enrolled UCI students and UC alumni registered for UCI Division of Career Pathways Alumni Services. Outside participants may note attend our career fairs. If you need to meet with an external candidate, or if an external candidate approaches you at a UC Irvine Career Fair, we ask that you kindly excuse yourself from the fair and meet with them outside. Division of Career Pathways Graduate and Professional School Fairs are open to all UCI students, UC alumni, and community members.

Organization/Recruiter Attendance

The Division of Career Pathways requires that all attending organizations, as well as their specific representatives, follow all applicable Federal, State, and Local employment laws, including Equal Employment Opportunity Commission laws, University of California rules and regulations, and the National Association of Colleges and Employers (NACE) Principles of Professional Conduct for Career Services. Any organization or individual that does abide by the aforementioned laws and regulations, is welcome to participate. This extends to multiple individuals and departments from within the same organization (examples include, but are not limited to, different “offices” or “divisions” within a corporation or franchised insurance, staffing, and wealth management outlet). Finally, the Division of Career Pathways reserves the right, at any time, and for no stated reason, to allow or deny any organization, or individual, access to any of our Career Fairs.

Cancellations and No-Shows

Cancellation requests made 61+ days in advance will receive a full refund. Requests made 31-60 days in advance will incur a cancellation fee of $100. No refunds will be given for cancellations 0-30 days in advance or for employers who fail to attend an event for which they were a confirmed registrant.

Recruiter and Representative Communication

It is the responsibility of the person registering for an event (i.e., the recruiter) to submit payment and communicate all event information received from the Division of Career Pathways to attending representatives.

Third-Party Recruiters

Third parties (e.g., employment agencies, contracted consultants, search firms) interested in recruiting at UC Irvine Career Fairs are required to register at the 3rd Party Registration rate. This is the only registration option for such recruiters/agencies.

UCI (and other UC) Campus Programs and Departments

UC Irvine Career Fairs are intended specifically for external employers offering full-time, part-time, and internship opportunities for UCI students. UCI (and other UC) campus programs and departments can register for UC Irvine Career Fairs only if directly recruiting for positions within their own program or department. Due to the increasing interest from employers seeking to recruit UCI students at our Career Fairs, registrations from UCI (and other UC) campus programs and departments seeking to advertise or promote services will only be approved if space permits within one (1) week of the event, and at the discretion of the UCI Division of Career Pathways. Registration for these entities will be processed and charged at the Standard Registration level and will include all Standard Registration benefits (e.g., lunch, parking). Requests for discounted rates or different services will not be considered. Payment in full is required no later than two (2) days prior to the event. UCI (and other UC) campus programs and departments are welcome to register for our Law School Fair, Graduate Camp, Professional School Fair, and Health Professions Graduate School Fair with no restrictions.

On-Campus Interviews (OCI)

To request an On-Campus Interview (OCI) schedule, click on “Interviews” in the left-hand navigation bar of your Handshake employer dashboard. From this page, select “Request Interview Schedule” in the top right-hand corner. On the next page you will need to select University of California, Irvine from the “School” menu to get started. If you do not see University of California, Irvine in the “School” menu, you either have not yet been approved at our University on Handshake, or we do not currently have an open interview period for you to select. For assistance, email .

Use of Facilities/Greeters

Interview schedules arranged by the Division of Career Pathways must be used exclusively to interview current UCI students. Interviewing students from other schools and universities is strictly prohibited and will result in the permanent loss of recruiting privileges at UCI for the interviewer/employer. Greeters are permitted in the On-Campus Interview waiting area. Interview rooms may  not be used for greeting or administrative purposes. Please indicate the number of greeters you will have in the comments section of your On-Campus Interview request or email

Third-Party Recruiting

Third parties (e.g., employment agencies, contracted consultants, search firms) are not permitted to utilize the OCI Program.

“Room Only” Schedules

Please use Handshake to schedule interviews. A copy of your interview appointment times and applicants’ full names and email addresses must be submitted to two (2) business days prior to the interview date.

Cancellations and No-Shows

Interview rooms are in great demand. In the event you need to cancel your On-Campus Interviews, please email no fewer than five (5) business days prior to your scheduled interview date. It is your responsibility to notify the students scheduled to interview.

Second-Round Interviews

The Division of Career Pathways does not allow students to cancel first-round interviews to attend second-round interviews. Students who do so face suspension of their campus recruitment privileges. The following expectations are in place for employers to ensure students’ ability to comply with our second-round policy:

  • Employers scheduling second-round interviews should give a minimum of three (3) full business days notice of a second-round interview at an off-campus location (e.g., for a Wednesday interview, students must be notified by the previous Thursday). Employers must offer alternative dates for a second-round interview, without negative consequences, if the date originally suggested by the employer interferes with a student’s first-round interview on campus, an exam, or other valid appointment.